Transaction ID (Goods Receipt ID)

• This is a unique identifier that represents a transaction.
• This is a system generated field when a transaction is initially recorded.

Workflow Type

• DEFAULT is the default value on add mode.
• This is a required field and used to determine the business process of the transaction whether it requires approval or not.

Supplier

• This is a required field. User can use magnifying glass to search for existing Supplier ID or Supplier Name

• If the user knows already the Supplier ID, he can input it on the field and press the “Enter” key. If a blue hyperlink appears next to the magnifying glass icon, it indicates that the Supplier ID entered is valid.
• The blue hyperlink next to the magnifying glass is the Supplier Name which allows users to easily navigate to the Supplier Page if he has access to view Supplier Information.

Note
• Supplier record must exist prior to creating a purchase quotation transaction.
• After selecting a Supplier, the contact person (if present), currency, and exchange rate fields are automatically filled in based on the supplier information configuration.

Supplier Reference No.

• This is an optional field as a reference related to the supplier.

Remarks

• This is an optional field with a maximum length of 1000 characters and is used externally to convey vital information.
• This field is visible in the printed document.

Notes

• This is an optional field with a maximum length of 1000 characters and is used internally to convey vital information.
• This field is not visible in the printed document.

Date Received

• This is an optional field. This field indicates the actual date when goods have been received.

Document Date

• This is a required field. The document date will be the date on the invoice. It is the date used for aging purposes and used to calculate the due date (based on the terms) and the date used for calculating discounts.

Posting Date

• This is a required. It’s the date on which a document will be posted into the relevant posting period. The relevant posting period would need to be open for posting.

Purchase Order

• This field is only populated if the Goods Receipt is imported from a Purchase Order. The Purchase Order ID hyperlink that is related to the specific Goods Receipt. The hyperlink should navigate to the Purchase Order maintenance page.

Goods Return

• This field is only populated if the Goods Receipt is imported from a Goods Return. The Goods Return ID (if any) is a hyperlink that is related to the specific Goods Receipt. The hyperlink should navigate to the Goods Return maintenance page.

Status

• This is a system generated field based on the selected workflow which indicates the specific phase / process of the transaction.

Sort Sequence Number

• This is a primary key used to sort the products in ascending order.
• In add mode, this is editable. This cannot be edited after it has been saved.

Product

• This is a required field and initially disabled. This will only be automatically populated after importing either a purchase order or goods return.

• Product record must exist in Product Page prior creating goods receipt.
• This field is used to identify what specific items / services that the customer purchases.
• After importing a record, the blue hyperlink appears next to the magnifying glass icon, it indicates that the product code entered is valid.

• The blue hyperlink next to the product code is the concatenated brand name, catalog number, product description and product code which allows users to easily navigate to the Product Page if he has access to view product Information.

Purchase UOM (Unit of Measurement)

• This is a required field and initially disabled. User can only populate this by importing either from an existing purchase order or goods return.

• Purchase UOM record must exist under the Purchase UOM tab in Product Page. When adding new purchase uom, navigate to Product Page under Purchase UOM tab.
• The blue hyperlink next to the uom input field is the purchase uom description which allows users to easily navigate to the Purchase UOM Page if he has access to view product Information.

Remaining Quantity

• This is a required but a read-only field. User can only populate this by importing either from an existing purchase order or goods return. Allowed values are number with two decimal places. It is used to indicate the number of the remaining quantity for this particular item.

Received Quantity

• This is a required field that allows number with two decimal places. It is used to indicate the actual quantity of items that have been received.

Remarks

• This is an optional field with a maximum length of 1000 characters and is used externally to convey vital information about the specific item.
• This field is visible in the printed document.