Transaction ID (Customer Credit Memo Application ID)

• This is a unique identifier that represents a transaction.
• This is a system generated field when a transaction is initially recorded.

Workflow Type

• DEFAULT is the default value on add mode.
• This is a required field and used to determine the business process of the transaction, whether it requires approval or not.

Customer Deposit Payment ID

• This is a required field. User can use the magnifying glass to search for an existing customer deposit payment application ID.

• If the user knows already the Customer Deposit Payment ID, he can input it on the field and press the “Enter” key. If a blue hyperlink appears next to the magnifying glass icon, it indicates that the customer deposit payment application ID entered is valid.
• The blue hyperlink next to the magnifying glass is the concatenated Customer Deposit Payment ID and status which allows users to easily navigate to the Customer Deposit Payment page.
• Notice also that other fields related to the Customer is also filled in (e.g. Customer, Currency & Exchange Rate)

External Reference No.

• This is an optional field. As a reference you may indicate the external reference number that has been issued to the customer.

Customer

• This is a required field. This is automatically filled in and non-editable once the Customer Deposit Payment is already populated.
• The blue hyperlink next to the customer label allows users to easily navigate to the Customer page if he has access to view customer information.

Remarks

• This is an optional field with a maximum length of 1000 characters and is used externally to convey vital information.
• This field is visible in the printed document.

Notes

• This is an optional field with a maximum length of 1000 characters and is used internally to convey vital information.
• This field is not visible in the printed document.

Currency

• This is a required field and is automatically filled in after selecting a customer credit memo. The field is read-only.
• The blue hyperlink next to the currency label which allows users to easily navigate to the Currency page if he has access to view currency Information.

Exchange Rate

• This is a required field and is automatically filled in after selecting a customer credit memo or a customer deposit payment application transaction.

Posting Date

• This is a required field which contains the date when the user posts the transaction.

Total Payment

• This is a read-only field and is automatically populated based on the selected Sales Invoice.

Applied Amount

• This is a read-only field with an initial blank value and will be auto populated once the Applied Amount field in the item table grid is populated.

Unapplied Amount

• This is a read-only field and is automatically computed based on the values provided in the Applied Amount field in item grid table. The Total Payment Amount less Applied Amount equals the Unapplied Amount.

Status

• This is a system generated field based on the selected workflow which indicates the specific phase / process of the transaction.

Sequence Number

• This is a primary key used to sort the items in ascending order.
• In add mode, this is editable. This cannot be edited after it has been saved.

Sales Invoice

• This is a required field. User can use magnifying glass to search for existing Sales Invoice.

• An Open status sales invoice record must exist prior to creating a customer deposit payment application.
• This field is used to identify what specific sales invoice that the customer has paid.
• If the user knows already the sales invoice ID, he can input it on the field and press the “Enter” key. If a blue hyperlink appears next to the magnifying glass icon, it indicates that the sales invoice entered is valid.

• The blue hyperlink next to the magnifying glass is the Sales Invoice ID which allows users to easily navigate to the Sales Invoice page to view the transaction information.

Remaining Balance

• This is a read-only field and is automatically populated once the Sales Invoice ID field has been selected.
• This field displays the remaining amount from the total amount less the downpayment made by the customer. If no downpayment has been made, then the whole invoice amount will be displayed.

Applied Amount

• This is a required field that allows number with two decimal places. It is used to indicate the amount of money that the customer has paid.

Remarks

• This is an optional field with a maximum length of 1000 characters and is used externally to convey vital information.
• This field is visible in the printed document.